Administrative & Events Assistant
Jewish Nevada seeks a motivated and dynamic professional to coordinate our programmatic outreach and fundraising events, as well as assist Directors with various administrative duties around the office. The Administrative and Events Assistant will work closely with staff Directors to plan and execute programs for various affinity groups and giving levels throughout the year. Jewish Nevada’s events serve as a means to engage the Jewish community; provide educational and networking opportunities; and fundraise for the organization. Specific responsibilities include coordinating event logistics, staffing events and providing administrative support to several departments. The Administrative & Events Assistant will report directly to the Director of Finance.
Essential Duties and Responsibilities:
- Work with Directors to create a timeline of events throughout the year
- Serve as logistical point person for many events agency wide, including serving as point of contact for venues, caterers, designer, printer, etc.
- Work closely with Jewish Nevada staff to assist with events, ranging from making copies, ordering food, managing vendor contacts and relationships, and day of execution.
- Tracking event RSVPs, payments, and reporting in data management software
- Work with Directors and designer to create event invitations, programs, and other collateral for respective events. Manage print and design deadlines for each.
- Serve as community liaison to identify opportunities to partner with Jewish communal organizations and the community at large for programming and events
- Work with specific Directors to handle certain administrative duties and provide support as needed.
Other Duties & Responsibilities:
- Tolerance for time-sensitive transactions and last minute changes
- Ability to problem solve and multitask with numerous and overlapping deadlines
- Excellent organizational skills
- Answering emails in a timely manner
- Organize and schedule meeting and appointments, often with multiple participants
- Welcoming members, visitors, and staff and addressing questions as necessary
- Provide administrative support before and after meetings, events, programs, and other department activities.
- Work registration at events and programs when required, which may be outside of normal business hours.
- Screen calls and respond to situations as appropriate, corresponding with donors and staff as independently as possible.
- Process and file attendance, time sheets, expense reports, and check requests.
- Flexibility to work on various projects as assigned, including assisting with the Campaign.
- Provide office and administrative coverage and support, as needed.
Qualifications and Success Factors:
- Bachelor’s degree required or a minimum 2–4 years relevant experience.
- Must be available to work flexible schedule, including evenings and weekends.
- Confident and welcoming professional with experience working with volunteer leadership.
- Must have a demonstrated understanding of and commitment to the Jewish community, and a keen sense of trends and culture
- Experience in volunteer engagement and group facilitation helpful.
- Must be a leader and innovator with excellent interpersonal skills
- Superior communication skills; excellent writing and articulate speaking ability.
- Flexibility and ability to focus on detail while handling multiple tasks and diverse personalities.
- A sense of humor and a passion for working in a fast-paced, 50-year-old start-up culture.
- Computer skills: Microsoft Excel, Word, Outlook, PowerPoint, social media (Facebook, Twitter, Instagram, etc.).
Kindly email resumes to firstname.lastname@example.org